Workshop at the 11th Regional Leadership Training Programme held in Hungary 21 July - 21 August 1999 by Prof Omar Hasan Kasule, Sr
LEADERSHIP SKILLS MODULE
GENERAL THEME: TIME
GUIDELINES:
This module assumes the concept of performance gap which is the difference between the ideal and the actual in organizational performance. The performance gap is the difference between the potential and actual performance of organizations and individuals. Many individuals and communities all over the world are experiencing phenomena of revival and renewal. There is a new reawakening and a determination to make tomorrow better than yesterday. However the zeal, commitment and efforts of the revival have not been perfectly or completely translated into practical results that everyone can see in the society. The practical achievements fall far short of the potential. Success in building and managing institutions, the backbone of real and sustained change, has been limited in several communities and countries. The gap between aspirations and achievements is due to a relative deficiency of practical skills in leadership and management. These skills are not in-born. They can be taught or developed through experience on the job. Individuals and organizations pay a high price in terms of lost opportunities for the continued existence of the performance gap.
There is no one fixed system of Islamic leadership or management. As with many similar social phenomena, Islam defines the broad principles and leaves it to the people of each place and era to define the system most suited to their circumstances. The system must therefore change with changes of time and space. There is no utopia. Any human system will have strengths and weaknesses. The aim should be to decrease the weaknesses and increase the strengths. The best system are those based on empirical experience and that are open to changes if empirical evidence shows that they are not working well. The empirical experience must be within the moral context of Islam for it to bear fruits.
This module consists of 12 workshops each covering a leadership/management skill or issue. Each workshop requires 3-5 hours distributed as follows: pre-workshop preparation (30 minutes), facilitator presentation (30 minutes), group discussions (1-2 hours) and a plenary concluding session (1-2 hour). You have to prepare by reading the material before the day of the workshop. Start by studying the outline of the session. Then read the background and text. Scan through the discussion questions. On the appointed day, the workshop facilitator makes a presentation followed by a question and answer session. For discussion, groups made up of no more than 5 persons in each are formed. The discussion covers the background reading, analysis of the text, and the discussion questions at the end. Relate everything you read or discuss to your practical experience. In some cases the group has to undertake an exercise or a case-study analysis. Each discussion group presents a summary of its discussion to the plenary session. It is recommended that you supplement the material given by readings in books and other sources on the subject. Write down your all discussions, observations and conclusions
The following conceptual tools. Technical terms will be useful in your discussion: leadership (attributes, functions, skills, values, attitudes, authority, influence), model leaders, evaluation of leaders
WORKSHOP #1
CONCEPTS OF TIME
LEARNING OBJECTIVES:
DIFFERENT CONCEPTS OF TIME IN DIFFERENT CULTURES AND SOCIETIES
PAST, PRESENT, AND FUTURE DIMENSIONS OF TIME
OUTLINES:
BACKGROUND READING
· Different concepts of time
· Jahiliyyat Concepts of time
· Islamic Concepts of time
· European concepts of time
· Time perspective of events
· Time and culture
TEXT ANALYSIS
· Jahiliyyat Concept of time: Dahr
· Concept of time in Qur'an: time before man
· Relativity of time (nisbiyat al waqt)
· Concept of finite life-span for communities (ajal al umam)
· Concept of finite time for transactions (ajal al mu’amalat)
· Concept of the appointed last day (ajal yawm al qiyamat)
DISCUSSION
· Concepts of time in the community
· Differences in concepts of time among communities
· Concept of time and culture
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Different concepts of time: The concept of time varies from one society to another. The underlying concepts influence the efficiency of time use. There are 3 distinct ways of looking at time: pre-Islamic Arabia (jahiliyyah), Islam, and the modern industrialized society. Pre-Islamic Arabia was a traditional and simple society like many pre-industrial societies today. The Islamic society established in the Arabian peninsular was an ideological state that derived its guidance from the Qur’an. Today’s industrial society represents varying degrees of de-humanisation, a machine-based society, and an extreme form of materialism.
Jahiliyyat Concepts of time: In pre-Islamic Arabia time was looked at as a dangerous destructive phenomenon, Dahr. Humans were in awe of it and had no control over it. Society was simple; there was no need for accurate or serious measurement of time or concern with it. Tampering with the lunar calendar was common; a month would be intercalated if that served some selfish interest with little regard being given to accuracy. There was little concern with recording the past.
Islamic Concepts of time: In Islam time is considered finite and fleeting it must be used optimally to achieve the pleasure of Allah. Time was created before humans. Time is not a destructive enemy of man but is a resource or an opportunity that can be used well or badly. Some time periods and days are of higher quality than others. Humans can not perceive very quick or very slow events. The time-scale of the universe is infinite. Humans do not know or can not even conceptualize the beginning and the end because they do not exist. Humans however can grasp the concept of finite time periods in their life-time. They also can understand the finite life-span of the earth that will come to end on the day of judgment. All events that occur in time are already pre-destined and are known by Allah. All what happens in time in the past and the future is recorded. Nothing happens by chance.
European concepts of time: The modern European or American concept of time is that of a valuable commodity used for material gain whether at work or at play. This understanding of time has been responsible for a lot of efficiency and productivity. However the extreme materialistic view of time has caused imbalance in life. People work hard and for long hours in pursuit of material gain at the expense of their health and happiness of their families.
Time perspective of events: With time events that are seen as great may diminish in significance. Problems could disappear and appear to he solved. Insignificant happenings today could with time prove to have had a major impact. Thus any event must be looked from the perspective of the past (zaman madhi), present (zaman hadhir), and the future (zaman mustaqbali). Past Time: You could know about the past from human reports (written or oral) or revelation. In most cases events of the past are part of the unseen (ilm al ghaib). Study of the past is important to learn lessons of history (al ibrat bi al tarikh) MM p. 217-221 3:137 … 69:4-12. The future is entirely within the realm of the unknown. WE can learn about it from revelation. All else is either conjecture or extrapolation and could be wrong. The present is the field of human action. The human must plan to use the present time in the most efficient or effective way.
Time and culture: Good time management and use reflect background cultural values and early upbringing. Waste of time is not culture; it is failure. Waste of time or poor time management are a prevalent problem in most pre-industrialized societies. Sometimes the problem is not acknowledged and the poor time management is justified as part of 'culture' and 'tradition'. The problem is so severe that people even have a special ‘local’ time which usually means being late beyond the given or appointed time.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Jahiliyyat Concept of time: Dahr: And they say: " What is there but our life in this world? We shall die and we live, and nothing but Time can destroy us." But of that they have no knowledge; they merely conjecture Qur'an 45:24 ….. "Narrated Abu Huraira : Allah's Apostle ( may peace be upon him ) said, " Allah said, The son of Adam hurts me for he abuses Time though I am Time: in My Hands are all things, and I cause the revolution of day and night". Bukhari 6:337, hadith # 351…. "Abu Huraira reported Allah's Messenger ( may peace be upon him ) as saying: Allah, the Exalted and Glorious, said: The son of Adam causes Me pain as he says: Woe be the time. None of you should say this: Woe be upon the time, as I am the Time ( because ) I alternate the day and the night, and when I wish I can finish them up. Muslim 3:1217, Chapter 940, Hadith #5582… "Abu Huraira reported the Prophet ( may peace be upon him ) as saying: Allah Most High says: " The son of Adam injures me by abusing time, whereas I am time. Authority is in My hand. I alternate the night and the day". Abu Daud 3: 1452, Chapter 1890, Hadith # 5254
Concept of time in Qur'an: time before man: Has there not been over man a long period of time, when he was nothing ( not even ) mentioned ? Qur'an 76:1
Relativity of time (nisbiyat al waqt): MM p. 541 7:54 … 70:4
Concept of finite life-span (ajal) MM p. 73 7:34, 7:135, 10:49 …. MM p. 73 2:231-227 … 65:4 … MM p. 74 13:2 … 63:10-11
DISCUSSION:
1. Think of a particular community that you know well or have lived in and describe the general concepts about time that are held
2. What differences in concepts about time do you identify between your community and other communities you have known about
3. Explain how concepts about time are influenced by the underlying cultural values and norms
YOUR NOTES:
WORKSHOP #2
IMPORTANCE OF TIME
LEARNING OBJECTIVES:
· TIME AS A RESOURCE
· TIME AS A POTENTIAL OPPORTUNITY
OUTLINES:
BACKGROUND READING
· Importance of time
· Sense of urgency
· Constant work
· Investment in time
TEXT ANALYSIS
· Health and free time are most important resources
· Self-perpetuating Activities
· Importance of time: Swearing by time
· Accountability over use of time
· Time passes, use it now
· Constant strife
DISCUSSION
· Time as a resource
· Attitude to time in different societies
· Attitude to time and achievements
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Allah swears by time: Time is so important that Allah swears by it. Time existed before human beings. There is a religious dimension to work and time use. Any human endeavor is considered Ibadat, an act of worship. When two parties are equal in other resources, they compete over how efficient they use time
Sense of urgency: Time is not elastic. The time you have is the only one you can exploit to accomplish a task. You can not extend the time. Time can not be created or increased. You can get more use of a unit of time by efficient utilization. Time can and is usually wasted by poor management. Waste of time is an immoral act. Time is fleeting and should be used and not wasted or allowed to lapse without any useful work. This sense of urgency was always clear from the character of the Prophet. He used to walk quickly as if he is running after something (KS p. 483). Even in sleep he was concerned about the affairs of the ummat; his eyes slept but not his heart (KS p. 489, Bukhari Kitab 4 Bab 5, Abu Daud Kitab 5 Bab 26).
Constant work: You have to work constantly and never let any time pass without a productive endeavor. It is better to undertake small but regular work than have bursts of activity followed by long periods of dormancy. There is no time for rest. The rest that you take is considered just a preparation for more work and is not an end in itself. Rest allows the body to recover. A normal person who is balanced can never be in a situation in which there is excess time with no work and it becomes necessary to ‘kill time’.
Investment in time: Work performed in the present could be looked at as investment that will bear fruits in the future. The future may be on earth or in the hereafter. Different investments bear different dividends. A human should therefore seek to use time in the way that bears maximum returns. The returns however should not be measured only in material terms. The most important return from time investment is success (falah) in the hereafter.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Health and free time are most important resources: "Narrated Ibn Abbas: The Prophet (may peace be upon him) said, " There are two blessings which many people lose: " They are ) health and free time for doing good". Bukhari 8:282, hadith # 421
Self-perpetuating Activities: There are only three human endeavours that will continue bearing fruit even after death: a righteous offspring who prays for the parent, knowledge that benefits others, or charity that is used by others (sadaqat jariyat) (KS p. 523).
Importance of time: Swearing by time: By ( the token of ) time ( through the Ages ). Verily man is in loss, Except such as have faith and do righteous deed, and ( join together ) in the mutual teaching of truth, and of patience and constancy. Qur'an 103:1-3
Accountability over use of time: hadith: La yazaal qadam ‘abd yawm al qiyamah hatta yus’al ‘an khams. Tarmidhi Kitaab al Qiyamah
Time passes, use it: "Ightanim khamsa qabla khamsi..... "Narrated Mujahid : Abdullah bin Umar ( may peace be upon him ) said, " Allah's Apostle ( may peace be upon him ) took hold of my shoulder and said, " Be in this world as if you were a stranger or a traveller." The subnarrator added: Ibn Omar used to say, " If you survive till the evening, do not expect to be alive in the morning, and if you survive till the morning, do not expect to be alive in the evening, and take from you health for you sickness, and ( take ) from your life for your death". Bukhari 8:284-285, hadith # 425
Constant strife: imal liduniyaak kannaka taishu abadan; wa amal li akhiratika kannaka tamutu ghadan
DISCUSSION:
1. Explain in your own words what you understand by the statement that time is a resource
2. Think of your community or any other society that you know and describe the attitude to time and its importance. What are the practical consequences of such attitudes?
3. Explain how the attitude to importance of time determines differences in achievement among individuals, communities and even nations?
YOUR NOTES:
WORKSHOP #3
QUALITY OF TIME
LEARNING OBJECTIVES:
· DIFFERENT TIME PERIODS HAVE DIFFERENT INHERENT VALUES
· THE PERSON AND THE PLACE AFFECT THE VALUE OF A TIME PERIOD
OUTLINES:
BACKGROUND READING
· Varying values of time periods
· Variation of time value because of the user
· Variation of time value because of the place
TEXT ANALYSIS
· Variation in time dimension on earth and the hereafter
· Excellence of the month of Ramadhan
· Excellence of Friday
· Excellence of some days and nights
· Excellence of the night of power
· Excellence of the first 10 days in dhi al hijjat
· Excellence of time towards the end of a task
· Time periods disliked for salat
DISCUSSION
· Excellence of the month of Ramadhan
· Excellence of Friday
· Value of time and decisions
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Varying values of time periods: Different periods of time are not of equal quality or importance. Some hours of the day are prime time and are qualitatively more important than the rest of the day. Some days, for example Friday, are more important. Some months, for example Ramadhan, are more important than others. Acertain time period may have a higher value because of the person exploiting it. The place also may give a time period more value.
Variation of time value because of the user: The benefit from the same activity may be higher for some people and not others. There is special blessing in the times of the righteous (barakat al waqt). For example it is very clear that the times of the early scholars of Islam had more value; their production has continued to have positive impacts centuries later. Sometimes similar work today can not have the same impact.
Variation of time value because of the place: Time may take on a new importance and value at some place or on some occasions. For example at a public gathering the time allocated to a speaker however short it may be has more value than a similar length of time in normal circumstances. Time spent in the mosque has more value than that spent elsewhere.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Variation in time dimension on earth and the hereafter: Yet they ask you to hasten on the Punishment! but Allah will not fail in His promise. Verily A Day in the sight of your Lord is like a thousand years of your reckoning. Qur'an 22: 47 …. The angels and the Spirit ascend unto Him in a Day the measure whereof is ( as ) fifty thousand years: Qur'an 70:4
Excellence of the month of Ramadhan: "Abu Huraira: reported Allah's Messenger ( may peace be upon him ) as saying: When there comes the month of Ramadan, the gates of mercy are opened, and the gates of Hell are locked and the devils are chained". Muslim 2:524, Chapter 405, Hadith #2361 ... Umrat in Ramadhan is equivalent to hajj (umrat fi ramadhan ta’dil hajjat): KS p. 403, Abu daud Kitab 1 Bab 79 ... Excellence of the first 10 days in ramadhan ( al ‘ashar al awa’il fi ramadhan): KS p. 94 .... Excellence of the last 10 days in ramadhan ( al ‘ashar al awakhir fi ramadhan):
Excellence of Friday: Abu Huraira reported Allah's Messenger ( may peace be upon him ) as saying: The best day on which the sun has risen is Friday; on it Adam was created, on it he was made to enter Paradise, on it he was expelled from it". Muslim 2:405, Chapter 302, Hadith #1856 …. KS p. 156, MU Kitab 17 Hadith 18, Abu daud K2 Bab 202.... Abu Huraira reported Allah's Messenger ( may peace be upon him ) as saying: There is a time on Friday at which no Muslim servant would pray and would ask Allah for a thing ( that is good ) but He would give it to him. Qutaiba pointed with the help of his hand that it ( the time ) short" Muslim 2:404, Chapter 31, Hadith #1849 …. "Narrated Abu Huraira: Abu I Qasim ( the Prophet may peace be upon him ) said, " On Friday there is a particular time. If a Muslim happens to be praying and invoking Allah for something good during that time, Allah will surely fulfill his request." The Prophet ( may peace be upon him ) pointed out with his hand. We thought that he wanted to illustrate how short that time was". Bukhari 8:273, hadith # 409 ….. "Ali said on the pulpit in the mosque of Kufah: When Friday comes, the devils go to the markets with their flags, and involve people in their needs and prevent them from the Friday prayer. The angels come early in the morning, sit at the door of the mosque, and record that so and so came at the first hour, and so and so came at the second hour until the imam comes out ( for preaching ). When a man sits in a place where he can listen ( the sermon ) and look ( at the imam ) keeps silence and does not interrupt, he will get a double reward. If he keeps himself away, and sits in a place where he cannot listen ( to the sermon ) and keeps silence, and does not interrupt, he will get the reward only once. If he sits in a place where he can listen ( to the sermon ) and look ( at the imam ) and he did not keep silence, he will have the burden of it. If anyone says to his companion sitting beside him to be silent ( while the imam is preaching ) he is guilty of idle talk. Anyone who interrupts ( during the sermon ) will get nothing ( no reward ) on the that Friday. Then he ( the narrator ) says in the end of this tradition: I heard the Apostle of Allah ( may peace be upon him ) say so". Abu Daud 1:270-271, Chapter 360, Hadith # 1046 ….. KS p. 156, BU Kitab 11 Bab 37, MU Kitab 7 Hadith 13 & 16, Abu daud K 2, Bab 200 & 201
Excellence of some days: KS p. 94 MU Kitaab 45 hadith 37, Muwatta hadith 632 ... Excellence of the night of power (fadhl lailat al qadar): KS p. 472 ... Excellence of the first 10 days in dhi al hijjat ( al ‘ashar al awakhir fi dhi al hijjat): KS p. 94 Muwatta Hadith # 2283, 2631
Excellence of time towards the end of a task (khawatiim al a’amal): KS p. 93 BU Kitab 81 Bab 33, MU Kitab 46 hadith 11, Abu daud Kitaab 39 Bab 16
Time periods disliked for salat: KS p. 314, BU Kitaab 9 Bab 30, MU Kitaab 6 hadith 285, Abu Daud Kitaab 5 Baab 10.
DISCUSSION:
1. Explain in your own words why the month of Ramadhan is better than other months of the year?
2. Why is Friday better than other days of the week from a community or societal point of view
3. Explain how understanding of the differences between the different values of times can influence decisions about what tasks to undertake at particular times
YOUR NOTES:
WORKSHOP #4
MEASUREMENT OF TIME
LEARNING OBJECTIVES:
· QUR’ANIC TERMINOLOGY ON TIME
· THE ISLAMIC CALENDAR
· LIMITATIONS OF HUMAN PERCEPTION OF TIME
OUTLINES:
BACKGROUND READING
· Human perception of time
· Time in the Qur’an
· The Islamic calendar
TEXT ANALYSIS
· The Islamic calendar
· Fixed time for salat:
· Fixed time for Ramadhan:
· Hajj season fixed
· The month
DISCUSSION
· Human perception of time
· Islamic vs Gregorian calendars
· Ramadhan crescent between sight and computation
· Estimation of time
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Human perception of time: Human measurement and perception of time are subject to distortions. Human understanding of time may be unrealistic. Humans will not absorb or understand events that happen very slowly or very rapidly. They may be pre-occupied with the past or predicting the future that the present passes by them. They may be pre-occupied with the pressures of the moment and forget to plan for the future
Time in the Qur’an: The culture of time and its measurement is emphasized by the Qur’an mentioning various time periods in different contexts. Time is referres to as waqt and zaman. The following terms have been used to refer to points in time: duluuk al shams, shuruq al shams. The following terms have been used to refer to time periods: sahr, morning (subh), mid-morning(dhuha), Forenoon (dhuhr), ‘isha, ‘ashiyat, ghadaat, ghasq, dawn (fajr), night (layl), evening (masa’a), sun-set (maghrib), day-time (nahar). Measures of time elapsed used are: hour (sa’a), year (sanat), month (shahar), century (qarn), day (yawm). The word hawl is used in the special context of zakat to refer to a taxation year (KS p. 259) and to refer to breast-feeding.
The Islamic calendar: One of the manifestations of the cultural invasion of the ummat is that the Gregorian calendar is used more than the Islamic calendar. Return to the Islamic calendar is symbolically very important, every dominant civilization had its own calendar. We can not rebuild our civilization while reckoning by the Gregorian calendar, the Islamic year is ordained in the Qur'an in the Qur'an. The Hijri calendar was fixed by Omar B. Al Khattab. The migration (hirah) was the beginning of the history of the Islamic state (KS p. 199, BU Kitab 63 Bab 48). There are fixed events on the Islamic calendar: day of ‘arafat (yawm arafat), day of the feast (yawm al ‘eid), day of ashura (yawm ashura), days of drying meat (ayam al tashriq), the mid-shaban (yawm al nisf min sha’aban KS p. 292)
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT
The Islamic calendar: The number of months is the sight of Allah is twelve ( in a year ) so ordained by him the he created the heavens and the earth of them four are sacred that in the straight usage so wrong not yourselves therein, and fight the Pagans all together as they fight you all together but know that Allah is with those who restrain themselves. Qur'an 9:36 .... "Narrated Abu Bakra: The Prophet ( may peace be upon him ) said."( The division of ) Time has turned to its original form which was current when Allah created the Heavens and the Earths. The year is of twelve months, out of which four months are sacred: Three are in succession: Dhul Qada, Dhul Hijja and Muharram, and ( the fourth is ) Rajab of ( the tribe of ) Mudar which comes between Jumadiath Thaniyah and Shaban". Bukhari 4:281, hadith # 419
Fixed time for salat: Qur’an 4: 103
Fixed time for Ramadhan: 2: 185
Hajj season fixed: For Hajj are the months well-known. if any one undertakes that duty therein, let there be no obscenity nor wickedness, nor wrangling in the Hajj and whatever good you do ( be sure ) Allah knows it. and take a provision ( with you ) for the journey, but the best of provisions is right conduct so fear me O you that are wise. Qur'an 2:197
Measurement of the month: sight (al shahar bi al ru’uyat): KS p. 198, BU Kitaab 30 Bab 13, MU Kitaab 13 hadith 15, Abu Daud Kitaab 14 Bab 4.... Month is 29 days: KS p. 198 BU Kitaab 30 Bab 11, MU Kitaab 13 Hadith 5, Abu Daud Kitaab 14 Bab 4 & 7
DISCUSSION:
· Give an example of human failure to perceive correctly very rapid events
· Give an example of human failure to perceive correctly very slow events
· Explain what type of calendar (Islamic or Gregorian) is used in your community.
· What is your suggested solution to the problem of disagreement between those who use sight and those who use computation to determine the start of Ramadhan
· How good are you in estimating time periods without using a watch? Can you suggest an experiment to compare estimation ability among various members of the workshop?
YOUR NOTES:
WORKSHOP #5
MULTIPLE PRIORITIES
LEARNING OBJECTIVES:
· CLASSIFICATION OF EVENTS/TASKS
· CRITERIA FOR PRIORITISATION
OUTLINES:
BACKGROUND READING
· Time management and success
· Classification of events
· Sense of urgency
· Analysis of your time use
· Prioritizing on the basis of urgency or importance
· Prioritisation on the basis of needs, wants, and obligations
· Prioritisation on the basis of hierarchy of obligations
· Balance of gains and losses
· Opportunity
· Stake-holders
· Taking control
TEXT ANALYSIS
· Some tasks are more important
· Ibadat has priority in time allocation
· Consideration for priorities and needs of others
· No time to waste
· Time for leisure
· Regularity of action
· Doing what is manageable
· Choosing the right priorities
· Biological needs have preference
DISCUSSION
Criteria of prioritisation
Conflict between wants and needs
Conflict between wants and musts
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Time management and success: The level of sophistication and efficiency of individuals, societies, and civilizations is assessed by their efficient use of time. Winners control, schedule, and use their time optimally; losers waste it. Winners always know what to do at any one time, when to start and finish, what to start with and what to end with. They always have an objective and make sure that every activity they undertake is moving them toward the objective.
Classification of events: Events that make a demand on our time can be classified into 4 categories depending on their importance and urgency. Urgent and important, Urgent and not important, Not urgent but important, and Not urgent and not important. Different people under different circumstances may out emphasis on urgency or on importance. There is no fast and hard rule; the best choice is always dictated by the situation.
Sense of urgency: There is a sense of urgency underlying your time management by as a Muslim. The only time you have control on is now; you have to use it well since we do not know whether you will have more time in the future. Life is finite; you have to use our time on earth to prepare for the hereafter. No time should ever be wasted. You will be required to account for your time use on earth and in the hereafter.
Analysis of your time use: In order to improve your time management you have to start with analysis of your current time use. Start recording all activities undertaken in the day. Write down each task, the time it started, the time it ended, the total time expended, and the ranking of the task in importance compared to others. You will be able to discover patterns of time utilisation that you may not be consciously aware of.
Prioritizing on the basis of urgency or importance: Prioritizing using the rule of first come first served is not good because it treats all tasks and all time periods as if they were of equal importance. Starting with the easiest or the most difficult tasks again ignores relative importance. Important things even if not the most urgent should be given most priority. Sometimes unimportant matters claim a disproportionate amount of time because they seem so urgent!.
Prioritisation on the basis of needs, wants, and obligations: When prioritizing distinguish between what you must do and what you want to do; start with what you must do. Distinguish between what you want to do and what needs to be done and start with the needed.
Prioritisation on the basis of hierarchy of obligations: Ibadat has the first priority. Next to it are biological needs such as sleep and food. There must be time for the family and for earning your livelihood. Do not forget time for yourself to rest and also to pursue your own interests even if others do not give them high priority. Doing what you want to do is a source of great satisfaction.
Balance of gains and losses: Aim at maximizing gains and minimizing losses in your choices of priorities. Remember that there can be no pure gain without some loss. Some compromises must made here and there.
Opportunity: Always ask yourself what else you could do in a given time to derive maximum utility. If you can answer this question you will find that many tasks that other you can be left without much loss and can be replaced for by more rewarding activities. Always be prepared to accomplish your work when unexpected opportunities occur. Exploit any windows of opportunity to accomplish urgent work.
Stake-holders: Think of stake-holders as people who can reward or punish you therefore give them a higher priority in time allocation.
Taking control: Whatever you do must be by conscious choice, do not just follow passively. You have to take charge of yourself and your time. Lead and not follow.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Some tasks are more important (fadhl al a’amal): KS p. 93 MU Kitaab 33 Hadith 111
Ibadat has priority in time allocation: O ye who believe ! when the call is proclaimed to prayer on Friday ( The day of Assembly ) hasten earnestly to the remembrance of Allah, and leave off business ( and traffic ) that is best for you if you but knew !.Qur'an: 62:9-10 … But when they see some bargain or some Amusement, they disperse headlong to it, and leave you standing. Say: " The ( blessing ) from the Presence of Allah is better than any amusement or bargain! and Allah is the Best to provide ( for all needs ). Qur'an 62:11 ….. By men whom neither traffic nor merchandise can divert from the Remembrance of Allah, nor from regular Prayer, nor from the practice of regular Charity: their ( only ) fear is for the Day when Hearts and eyes will be transformed ( In a world wholly new).
Consideration for priorities and needs of others: KS p. 100 BU Kitaab 3 Bab 28, MU Kitaab 4 Hadith 179-190, Abu Daud Kitaab 2 Baab 122 & 123
No time to waste: "If the last hour strikes and finds you carrying a nursing to the grove for planting go ahead and plan" Musnad Ahmad
Time for leisure: Entertain the hearts in between hours for if the hearts get tired they become bored " Sunan Al Daylami
Regularity of action (khayr al a’amaal adwamuha): KS p. 94, BU Kitaab 2 Baab 32, MU Kitaab 77 Baab 43, Abu Daud Kitaab 5 Bab 27 … "Alqamah said: Aishah was asked about the actions of the Apostle of Allah ( may peace be upon him ). Did he perform some actions exclusively on some particular days? She said: No, he performed his actions regularly. Which of you has the strength as much as the Apostle of Allah ( may peace be upon him ) had" Abu Daud 1: 358, Chapter 408, Hadith # 1365 …
Doing what is manageable (khayr al a’amaal ma tutiqunahu): BU Kitaab 19 Bab 18, MU Kitaab 6 Hadith 219-223, Abu daud Kitaab 5 Baab 29
Choosing the right priorities: "Jabir b Abdullah reported that the Apostle ( may peace be upon him ) was delivering the sermon on Friday in a standing posture when a caravan from Syria arrived. The people flocked towards it till no one was left ( with the Holy Prophet ) but twelve persons, and it was on this occasion that this verse in regard to Jumu'a was revealed: " And when they see merchandise or sport, they break away to it and leave you standing". Muslim 2:408-409, Chapter 37, Hadith #1877
Biological needs have preference: KS p. 315, BU Kitaab 10 Bab 42, MU Kitaab 5 Hadith 64-67, Abu Daud Kitaab 1 Bab 43
DISCUSSION:
1. Give examples of the following criteria of prioritisation:
First come first served
Start with easy things
Start with the most difficult
Start with the most urgent though not most important
Start with the most important, though not most urgent
2. Give examples of conflict between wants and needs
3. Give examples of conflict between wants and musts
YOUR NOTES:
WORKSHOP #6
SCHEDULING TIME
LEARNING OBJECTIVES:
· USING THE CALENDAR/DIARY
· THE DAY’S SCHEDULE
· TRANSITIONS BETWEEN TASKS
· DISCRETIONARY TIME
OUTLINES:
BACKGROUND READING
· Flexibility
· Reliance on Allah
· Calendar/diary
· Transitions
· Time sensitivity of events
· Scheduling your day
TEXT ANALYSIS
· Plan and schedule time but say Inshah Allah
· The Prophet's time daily time management
· Prophet and dividing time among wives
· Transition between prayer and work
· Time to sleep and work
· Retiring to bed early
· Mind pre-occupation in salat
· Shaitan distracts during prayer
· Keeping appointments
· Benefits of I'tiqaf
DISCUSSION
· Things to do list
· Keeping appointments
· Schedule conflicts
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Calendar/diary: You have to plan, and schedule but be flexible. The schedule is an aid and not an end in itself. You should never become a slave to the schedule. After writing your schedule say, INSHALLAH (by the grace of Allah). Remember that you can only accomplish what you schedule by the grace of Allah. Do not be caught in the trap of thinking that you are too busy to organize your time. A calendar is your best ally; procrastination is your worst enemy. Pace yourself and break up projects into small manageable steps. Know your prime time and plan to execute the most important projects during that time. Write down your plans exactly, the start and the end. Budget time correctly for each activity. Allow some contingency time.
Transitions: Transitions between activities are a frequent cause of poor time management. Allow time for the transition. Some activities are affected by those before them. It is for example difficult to concentrate in salat if you have just been involved in a physically and mentally exhausting activity. In such a case you should plan a longer transition time between the two activities. Plan to make use of the transition time. Time between 2 meetings can be used to read a book or a report. Drive-time, waiting for a meeting are examples of transitional times. Make sure that linkages between activities are correct. The successful completion of some tasks requires that some pre-requisites be fulfilled. Always make sure that the pre-requisites are scheduled and are carried out before the task you intend to undertake
Time sensitivity of events: Some activities like salat are time-sensitive and must be put on the schedule at the right time. Some are not. You may plan to read a story during the day but need not fix a time for it. You may do it during transition or discretion time. Plan always to get things done and finished. Balance your work, personal and family time carefully.
Scheduling your day: Make a daily check-list of things to do and also things not to do. Schedule your day as a Muslim. Start with salat al Fajr and go to work immediately after it. Plan to rest in the middle of the day when it is very hot. Go to bed immediately after Isha. Qiyam al layl should preferably be towards the end of the night so that there is no much time between it and Salat al Fajr. This gives you a fairly long uninterrupted period of sleep. Prayers and meals should be included in the daily schedule. When scheduling your day's activities, avoid too many activities, distractions, or too long projects. You can always find extra time in your schedule. Always review your schedule. You may revise it deleting some activities. You can always find quicker ways of doing things. Delegate work!. Exploit opportunities to do urgent work such as meal times, boring meetings, lengthy telephone conversations, waiting for someone etc. Discretionary time is that time you have free to use creatively. People with more discretionary time make more progress than those who have less. Do not crowd your schedule; the more discretionary time you can allow the better.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Plan and schedule time but say Inshah Allah: Nor say of anything, "I shall be sure to do so and so tomorrow. Without adding, " SO please Allah! and call your Lord to mind when you forgetest, and say " I hope that my Lord will guide me ever closer ( even ) than this to the right road. Qur'an 18:23-24
The Prophet's time daily time management: It was reported from Hasan bin Ali...(hayat 1:43)
Prophet and dividing time among wives: KS p. 480, BU Kitaab 51 Baab 15, MU Kitaab 18 Hadith 46-48, Abu Daud Kitaab 12 Baab 37
Transition between prayer and work: And when the Prayer is finished, then may you disperse through the land and seek of the Bounty of Allah and celebrate the praises of Allah often ( and without stint ) that you may prosper. Qur'an: 62:9-10
Time to sleep and work: And He is Who makes the Night as a Robe for you, and Sleep as Repose, and makes the Day ( as it were ) a Resurrection. Qur'an 25:47 nahar maash, layl libaas
Retiring to bed early: "Hazrat Abu Barza...after it". Riyadh 2:838, hadith # 1746
Mind pre-occupation in salat (ishtigal al fikr fi al salat): "Abu Darda said: " It is a sign of comprehension ( of a person ) to fulfill or turn to his needs first so as to pray attentively with a clear mind". Bukhari 1:362 … "Narrated Aisha: The Prophet ( may peace be upon him ) said, " If supper is served, and Iqama is pronounced one should start with the supper". Bukhari 1:362 …. "Umar said I organize my troops while in prayer". Bukhari 2:175
Shaitan distracts during prayer: "Narrated Abu Huraira: When the Adan for the prayer is pronounced, then Satan takes to his heels passing wind so that he may not hear the Adahn and when the Muadh dhin finishes, he comes back; and when the Iqama is pronounced he again takes to his heels and when it is finished, he again comes back and continues reminding the praying person of things that he used not to remember when not in prayer till he gorgets how much he has prayed". Bukhari 2:175, hadith # 313
Keeping appointments: KS p. 516 BU Kitaab 19 Baab 31
Benefits of I'tiqaf: KS p. 92 … "Aisha said: The Prophet ( may peace be upon him ) used to observe retirement ( itikaf ) to the mosque during the last ten days of Ramadan till Allah took him and then his wives observed retirement to the mosque after his death". Abu Daud 2: 679, Chapter 843, Hadith # 2456
DISCUSSION:
Describe the use of a calendar or of a ‘to-do’ list in your community
How well do people in your community keep appointments: turning up or turning up on time
What are the possible causes of schedule conflict?
YOUR NOTES:
WORKSHOP #7
PUNCTUALITY
LEARNING OBJECTIVES:
· ON TIME & IN TIME
· PRECAUTIONS AGAINST LATENESS
OUTLINES:
BACKGROUND READING
Problem of punctuality
Causes of late-coming
Consequences of late-coming
On-time versus in-time
TEXT ANALYSIS
· Fixed times for salat
· Punctuality for salat
· Prayer at other than its time
· Punctuality for fasting
· Hastening the janazat
· Delay of debt repayment
DISCUSSION
· Attitude to late-coming
· Sanctions against late-coming
· Excuses for late-coming
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Problem of punctuality: There is an obvious dichotomy in the Muslim mind regarding punctuality. It is taken seriously for salat and is neglected for social events and work. Late-coming is justified as culture and tradition and few get censured for being late. The problem becomes compounded when late-coming is regarded as a mark of social status; the more important members of society being expected to arrive late.
Causes of late-coming: Most people are late out of habit. Late-coming tells a lot about a person. It is in a way the final common path for all inefficiencies that a person has such as poor time planning, poor planning of transition times and transition events, failure to do the right things at the right time, and inability to anticipate problems and solve them in advance. A person living in an inefficient home is likely to be late because of inability to get ready early in the morning. Persons who do not take care of servicing their cars will be late when the car breaks down on the way to the meeting. A persistently late person should therefore be considered as personally inefficient.
Consequences of late-coming: Those who come on time and have to wait for the late-comers before start of an activity are cheated out of their time. They are frustrated. They may decide to be also late the next time around to avoid having to wait and a vicious circle is completed. Those who come late may miss the start of the event and are thus not able to follow very well the rest of the time. They may even discuss matters out of context because they missed some information.
On-time versus in-time: Late-comers usually plan to arrive on time. Since unforeseen circumstances can always happen, they end up delaying. The correct approach is to be in time, to plan to arrive before the appointed time. This leaves some time to absorb delays due to emergency or unforeseen situations
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Fixed times for salat (awqat al salat): KS p. 308, BU Kitaab 9 Baab 1, MU Kitaab 5 Hadith 166-167
Reward for arriving early at mosque: KS p. 157, BU Kitaab 11, Baab 4, MU Kitaab 7 Hadith 10, Abu Daud Kitaab 2, Baab 202
Punctuality for salat: KS p. 314, BU Kitaab 9 Baab 5, MU Kitaab 4 Hadith 129, Abu Daud Kitaab 2 Baab 9…"It is reported on the authority of Abdullah that the Apostle of Allah ( may peace be upon him ) observed: The best of the deeds or deed is the ( observance of ) prayer at its proper time and kindness to the parents". Muslim 1:50, Chapter 37, Hadith #155 … "Uqbah b Amir said: I heard the Apostle of Allah ( may peace be upon him ) say: He who leads the people in prayer, and he does so at the right time, will receive, as well as those who are led ( in prayer ) will get ( the reward ). He who delays ( prayer ) from the appointed time will be responsible ( for the delay ) and not those who are led in prayers". Abu Daud 1:152-153, Hadith # 580 .... Being busy with other matters and delaying salat: KS p. 314 ... Punctuality on Friday: "Narrated Abu Huraira: The Prophet ( may peace be upon him ) said, " On every Friday the angels take their stand at every gate fo the mosques to write the names of the people chronologically ( i.e. according to the time of their arrival for the Friday prayer ), and when the Imam sits ( on the pulpit ) they fold up their scrolls and get ready to listen to the sermon". Bukhari 4:297, hadith # 433
Prayer at other than its time: KS p. 314, BU Kitaab 64 Baab 12, MU Kitaab 5 Hadith 26, Abu Daud Kitaab 2 Baab 10
Punctuality in fasting: Hastening breakfast (ta’ajil al fitr): KS p. 330, BU Kitaab 30 Baab 45, MU Kitaab 13 Hadith 47-51, Abu Daud Kitaab 14 Baab 21 ... Delaying suhur: KS p. 331
Hastening the janazat: KS p. 161, BU Kitaab 23 Baab 51, MU Kitaab 11 Hadith 51-59, Abu Daud Kitaab 20 Baab 33 & 45
Delay of debt repayment: KS p. 239, BU Kitaab 38 Baab 12, MU Kitaab 22 Hadith 33
DISCUSSION:
Describe the attitude to and practice of late-coming in your community?
What sanctions, if any, does your community impose on late-comers
What are the usual excuses for late-coming
How can you tell a genuine from a non-genuine excuse?
YOUR NOTES:
WORKSHOP #8
BALANCE IN TIME MANAGEMENT
LEARNING OBJECTIVES:
· TIME FOR SELF, FAMILY, AND COMMUNITY
· BALANCE AMONG TASKS IN TIME ALLOCATION
· AVOIDING EXTREMES
OUTLINES:
BACKGROUND READING
· Self versus Work:
· Self versus Family:
· Self versus community:
· Imbalance among acts of ibadat:
TEXT ANALYSIS
· Time for yourself and family
· Exaggeration in ibadat forbidden
· Equilibrium in time management
· Moderation in time management
· Balancing different activities
DISCUSSION
· Occurrence of imbalance in time allocation
· Consequences of time imbalance for the family
· Health consequences of imbalance in time allocation
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Self versus Work: It is a mistake for a person to devote so much time to work earning a living and forgetting the needs of the body. The consequence are physical and psychological disorders.
Self versus Family: Parents especially fathers spend so much time in work and social commitments and forget their families. As a consequence there is dysfunction in the family itself.
Self versus community: An individual must strike a balance between the commitments in the community and his or her own needs. Too much time in the community could affect the individual’s work and health. On the other hand being so engaged in personal pursuits and neglects the community with the result that the social and psychological support networks are broken.
Imbalance among acts of ibadat:
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Time for yourself and family: "Narrated Abdullah b Amr: Once Allah's Apostle ( may peace be upon him ) said to me," I have been informed that you pray all the night and fast during the day." I said" ( yes ) I do so" He said, " If you do so, your eye-sight will become weak and you will become weak. No doubt, your body has a right on you, and your family has a right on you, so fast ( for some days ) and do not fast ( for some days ) pray ( for some time ) and then sleep". Bukhari 2:140 … "Aisha said: The Prophet ( may peace be upon him ) called Uthman b. Mazun. When he came to him, he said: Uthman, did you dislike my practice? He said: No, by Allah, but I seek your practice. He said: I sleep, I pray, I keep fast, I ( some times ) leave fast, and I marry women. Fear Allah, Uthman, your wife has a right on you, your guest has a right on you, your self has a right on you; you should keep fast and ( sometimes ) leave fast, and pray and sleep".Abu Daud 1:358, Chapter 468, Hadith # 1364 …. "Narrated Abdullah b Amr: The news of my daily fasting and praying every night throughout the night reached the Prophet ( may peace be upon him ). So he sent for me or I met him, and he said, " I have been informed that you fast everyday and pray every night ( all the night ). Fast ( for some days ) and give up fasting ( for some days); pray and sleep, for your eyes have a right on you, and you body and you family ( i.e. wife ) have a right on you." I replied. " I have more power than that ( fasting )." The Prophet ( may peace be upon him ) said, " Then fast like the fasts fo ( the Prophet ) David. " I said, " How?" He replied, " He used to fast on alternate days, and he used not to flee on meeting the enemy." I said, " From where can I get that chance?" ( Ata said, " I do not know how the expression of fasting daily throughout the life occured.") So, the Prophet ( may peace be upon him ) said, twice, " Whoever fasts daily throughout his life is just as the one who does not fast at all". Bukhari 3:112-113, hadith # 198 .... Prophet doing domestic chores: KS p. 482, BU Kitaab 69 Baab 38
Exaggeration in ibadat forbidden (ghuluw fi al ibadat): KS p. 330, BU Kitaab 30 Baab 51, MU Kitaab 13 Hadith 181-182-186, Abu Daud Kitaab 14 Baab 54 & 57 … "Narrated Anas b Malik: Once the Prophet ( may peace be upon him ) entered the Mosque and saw a rope hanging in between its two pillars. He said, " What is this rope?" The people said, " This rope is for Zainab who, when she feels tired, holds it ( to keep standing for the prayer.)" The Prophet ( may peace be upon him ) said, " Don't use it. Remove the rope. You should pray as long as you feel active. and when you get tired. sit down". Bukhari 2:139, hadith # 2517
Equilibrium in time management: Narrated Abu Juhaifa: The Prophet made a bond of brotherhood between Salman and Abu Ad‑Darda. Salman paid a visit to Abu Ad-Darda' and found Um Ad‑Darda' dressed in shabby clothes and asked her why she was in that state. She replied, "Your brother Abu Ad‑Darda' is not interested in (the luxuries of) this world." In the meantime Abu Ad‑Darda' came and prepared a meal for Salman. Salman requested Abu Ad‑Darda' to eat (with him), but Abu Ad‑Darda' said, "I am fasting." Salman said, "I am not going to eat unless you eat." So, Abu Ad‑Darda' ate(with Salman). When it was night and (a part of the night passed), Abu Ad‑Darda' got up (to offer the night prayer), but Salman told him to sleep and Abu Ad‑Darda' slept. After sometime Abu Ad‑Darda again got up but Salman told him to sleep. When it was the last hours of the night, Salman told him to get up then and both of them offered the prayer. Salman told Abu Ad‑Darda', "Your Lord has a right on you, your soul has a right on you, and your family has a right on you; so you should give the rights of all those who has a right on you." Abu Ad‑Darda' came to the Prophet came and narrated the whole story. The Prophet said, "Salman has spoken the truth.". Bukhari 3:107‑108, hadith # 189
Moderation in time management: Narrated Abdullah bin Amr bin Al-As: Allah's Apostle said to me, "O Abdullah! Have I not been informed that you fast during the day and offer prayers all the night." Abdullah replied, "Yes, O Allah's Apostle!" The Prophet said, "Don't do that; fast for few days and then give it up for few days, offer prayers and also sleep at night, as your body has a right on you, and your wife has a right on you, and your guest has a right on you. And it is sufficient for you to fast three days in a month, as the reward of a good deed is multiplied ten times, so it will be like fasting throughout the year." I insisted (on fasting) and so I was given a hard instruction. I said, "O Allah's Apostle! I have power." The Prophet said, "Fast like the fasting of the Prophet David and do not fast more than that." I said, "How was the fasting of the Prophet of Allah, David?" He said, "Half of the year," (i.e. he used to fast on every alternate day). Afterwards when Abdullah became old, he used to say, "It would have been better for me if I had accepted the permission of the Prophet (which he gave me i.e. to fast only three days a month).". Bukhari 3:110-111, hadith # 196
Balancing different activities: Yahya reported: I and 'Abdullah b. Yazid set out till we came to Abu Salama. We sent a messenger to him (in his house in order to inform him about our arrival) and he came to us. There was a mosque near the door of his home, and we were in that mosque, till he came out to us. He said: If you like you may enter (the house) and, if you like, you may sit here (in the mosque). We said: We would rather sit here and (you) relate to us. He (Yahya) then narrated that Abdullah b 'Aml b. al-As (Allah be pleased with them) told him: I used to observe fast uninterruptedly and recited the (whole of the) Qur'an every night. It (the uninterrupted fasting and recital of the Qur'an every night) was mentioned to the Apostle of Allah (may peace be upon him) or he sent for me, and I went to him and he said to me : I have been informed that you fast continuously and recite (the whole of the Qur'an) every night. I said: Apostle of Allah, it is right, but I covet thereby nothing but good, whereupon he said: It suffices for you that you should observe fast for three days during every month. I said: Apostle of Allah, I am capable of doing more than this. He said: Your wife has a right upon you, your visitor has a right upon you, your body has a right upon you; so observe the fast of David, the Apostle of Allah (peace be upon him), for he was the best worshipper of Allah. I said: Apostle of Allah, what is the fast of David? He said: He used to fast one day and did not fast the other day. He (also) said: Recite the Qur'an during every month. I said: Apostle of Allah, I am capable of doing more than this, whereupon he said: Recite it in twenty days; recite it in ten days. I said: I am capable of doing more than this, whereupon he said: Recite it every week, and do not exceed beyond this, for your wife has a right upon you, your visitor has a right upon you, your body has a right upon you. He ('Amr b. 'As) said: I was hard to myself and thus I was put to hardship. The Apostle of Allah (may peace be upon him) had told me: You do not know you may live long (thus and bear the hardships for a long time), and I accepted that which the Apostle of Allah (may peace be upon him) had told me. When I grew old I wished I had availed myself of the concession (granted by) the Apostle of Allah (may peace be upon him) This hadith has been narrated by Yahya b. Abu Kathir with the same chain of transmitters and he made this addition after these words: During every month, (fasting) for three days, there is for you ten times for every good and that is perpetual fasting (for three days would bring a reward for full thirty days). I said: What is the fast of the Apostle of Allah, David? He said: Half of the age (observing fast on alternate days for the whole life). And in the hadith no mention has been made of the recital of the Qur'an, and he did not say: Your visitor has a right upon you, but (instead) he said: Your son has a right upon you.
Muslim 2: 563, Chapter 436, Hadith #2588
DISCUSSION:
· Give examples from your community of imbalance in time allocation
· What are the social consequences for the family of time allocation imbalance
· What are the health consequences of imbalance in time allocation
YOUR NOTES:
WORKSHOP #9
MANAGING INTERRUPTIONS
LEARNING OBJECTIVES:
· TYPES OF INTERRUPTIONS
· TACTFUL APPROACH FOR EACH TYPE OF INTERRUPTION
OUTLINES:
BACKGROUND READING
· Types of interruptions
· Saying 'no’ and the consequences of refusal
· Time robbers and drop-in visitors
· Lengthy conversations
· The telephone
· Office paper work
· Personal problems
TEXT ANALYSIS
· Brevity and precision
· Etiquette of visiting
· Etiquette of conversation
DISCUSSION
· Examples of time-wasting
· Polite ways of getting rid of unwanted visitors
· Cutting off a rambling useless conversation
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Types of interruptions: The commonest interruptions are: interruptions by too much paperwork, telephones, and drop-in visitors. These interruptions singly or together prevent listening, concentration and planning. Yiu must know and have strategies for managing interruptions. A good time manager will know how to avoid interruptions before they occur. Deal with distractions effectively and in the best interests of your general mission. Do not be misled by apparent urgency. Check if the distraction fits your priorities. You can ignore it even if it is very urgent. Always stick to your priorities.
Saying 'no' and the consequences of refusal: Learn to control your time. Be prepared to say no if your schedule will not allow. Be polite when you turn down requests for your time so that you do not lose friends. When you turn people down, show understanding that their needs are important. Do something else as a substitute but at a time of your choice and convenience. Give more than was asked for when it is convenient to you. Negotiate a trade: you help them, and they help you.
Time robbers and drop-in visitors: Avoid people who waste time. They are robbers who take your time and leave you with the frustration of unfinished projects and missing deadlines. Teach others to respect your privacy. Communicate your displeasure firmly but politely. Be accessible at your convenience because a leader must be accessible. Make sure that you can not be found sometimes so that you can accomplish important and time-sensitive work. Be tactful, save time, lose no friends. Learn or develop technics of screening visitors. You must be able to handle people who have no business in your office.
Lengthy conversations: Avoid lengthy conversations that do not contribute directly to your time priorities. Control conversations by steering then to subjects that interest you and allowing no diggression. Master polite ways of cutting off a useless conversation.
The telephone: Take care of the telephone, it is a proven time waster. Keep blocks of time for concentrated work when you do not answer the phone. Limit conversations on the phone and always ask specific questions and raise specific issues to save time. Organize and write down your thoughts before calling. Develop effective ways of screening telephone calls. Learn how to put callers on hold without irritating them.
Office paper work: Control your office paper-work. There are only three ways of dealing with any piece of paper that comes to your office: throw it in the waste paper basket, file it away, or take action on it immediately. Sort your papers in a logical way that reflects priorities. Never handle a paper more than twice otherwise it will pile up. Learn to work quickly and without mistakes. Mistakes waste time by requiring to repeat the work. Concentration is the key to doing jobs faster. A well-organized work-place saves time. Use model letters for routine correspondence. Make make sure equipment and supplies are available. Organize your paper work on the desk. Keep a phone and address directory handy so that you do not have to waste time searching. Establish a systematic filing system to be able to retrieve documents easily.
Personal problems: Do not let personal problems interfere with your job performance.
Missing deadlines: You may from time to time miss important deadlines. Acknowledge the problem early and accept responsibility then negotiate new deadlines.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Brevity and precision: KS p. 492, BU Kitaab 7 Baab 1, MU Kitaab 5 Hadith 3, Abu Daud Kitaab 2 Baab 174
Etiquette of visiting
Etiquette of conversation
DISCUSSION:
1. Give examples from your experience of time wasting because of the following:
· Drop-in visitors
· Telephones
· Disorganised paperwork
·
2. What are the polite ways in your community of getting rid of an unwelcome visitor
3. How can you politely cut off a rambling useless conversation
YOUR NOTES:
WORKSHOP #10
POOR TIME PLANNING
LEARNING OBJECTIVES:
· CAUSES & CONSEQUENCES OF POOR TIME PLANNING
· AVOIDING TIME POOR PLANNING
OUTLINES:
BACKGROUND READING
· Manifestations of poor time planning
· Overwhelming work
· Meetings
· Anticipation
TEXT ANALYSIS
DISCUSSION
· Schedule conflicts
· Contingency planning
· Changing priorities
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Manifestations of poor time planning: poor scheduling, poor prioritizing, lack of contingency plans, trying to do everything and not delegating, poorly kept diary that is incomplete and with conflicts, overwhelming work, changing priorities, and too many meetings
Overwhelming work: Managers get overwhelmed with too much work to be done in a short time. They get bogged down in routine work and forget the essential functions of management, communication, and planning. It is these that lead to organizational growth. Managers find themselves overwhelmed when they fail to train subordinates and delegate work to them. When the manager does work that subordinates are supposed to do, grid-lock results. One manager however efficient he may be can handle only so much load. Avoid over-commitments. When they occur try to reduce them to a manageable level.
Meetings: Avoid meetings that waste time and achieve little. The characteristics of such meetings are: no objective, no agenda, no time limits, and late coming.
Anticipation: Many mistakes in time planning arise out of failure to anticipate events such that emergencies get out of control and deadlines are missed. Emergencies and crisis management do occur but if they recur too often they indicate fundamental problems. You are in trouble if you spend all your time putting down fires. Whe a crisis occurs you must start by determining whose crisis it is. In many cases what we consider a crisis is someone else’s failure to plan well and is not our problem and we should tell him so. It is very bad to miss deadlines especially if this occurs repeatedly. It is an indication of poor planning or management. You must always have an internal deadline which is much earlier than the external deadline that you give to others. Be realistic when setting dealines. Be ready to revise if the need arises. Make your commitments appropriate to your level of ability to deliver. Commitments should be soft when things are not that clear. Monitor progress as you go along so that you may revise the deadline in time. However sometimes you may fail to keep a dealine. Acknowledge problem early. Accept responsibility . Negotiate a new deadline
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
DISCUSSION:
1. Give examples from your experience when schedule conflicts occurred. Whay was the cause and what was the cause and what were the consequences?
2. Explain in your own words what contingency planning means. Give an examples
3. Explain how changing priorities in the middle of an activity causes scheduling problems
YOUR NOTES:
WORKSHOP #11
HABITS AND ROUTINES
LEARNING OBJECTIVES:
· HABITS AND ROUTINES GOOD FOR TIME MANAGEMENT
· HABITS AND ROUTINES BAD FOR TIME MANAGEMENT
· INCULCATING THE CULTURE OF TIME
OUTLINES:
BACKGROUND READING
· Procrastination
· Habits and routines
· Reactive and not pro-active behavior
TEXT ANALYSIS
· Routines of life
· Forgetting & negligence
· Procrastination
· Initiative to take action quickly
DISCUSSION
· Causes of procrastination
· Unproductive efforts
· Routine
· Pro-activity
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Procrastination: Avoid procrastination. Identify why you procrastinate. It may be unrealistic perfectionism, fear of failure, lack of self-confidence, lack of authority, worry about being criticized, not being satisfied with work etc. Commit yourself to deadlines and when the time comes present the best work you can do knowing that you could improve if you worked longer at it. Clarify others' expectations you may be trying to achieve unreasonable standards. Do not continuously revise.
Habits and routines: Certain routines of life lead to fixed habits and inflexibility. Habits can be good or bad. Bad habits are difficult to break. You need to find a correct balance between routines and a flexible life style. Ramadhan, I'itikaf are opportunities to break the daily routine of the year. They provide a welcome change.
Reactive and not pro-active behavior: Many people do not take control of their life and time. They do not plan and pursue specific goals and objectives. They just wait for things to happen and then take action. This reactive behaviour wastes a lot of time and does not lead to any specific achievements over a time. Successful persons must be pro-active, they define goals and then pursue them. They know their priorities. They take pre-emptive action to resolve problems even before they are apparent to others.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Routines of life: The mutual rivalry for piling up ( the good things of this world ) diverts you ( from the more serious things ). Until you visit the graves. But nay you soon shall know ( the reality ). Again, you soon shall know!. Nay, were you to know with certainty of mind, ( you would beware! ). You shall certainly see Hellfire! Again, You shall see it with certainty of sight! Then, shall you be questioned that Day About the joy ( you indulged in !).
Qur'an 102
Forgetting and negligence: KS p. 315, BU Kitaab 9 Baab 37, MU Kitaab 5 Hadith 309-316, Abu Daud Kitaab 2 Baan 11
Omar against procrastination: According to Umar b. al Khattab said, " Strength in what one does ( comes only ) when you do not put off today's deed until tomorrow. Trustworthiness ( comes only ) when what is kept secret does not run counter to what is made public. Fear Allah, piety ( comes only ) through fear, anyone fearing Alalh will be preserved by Him.". Tabari 14:120
Initiative to take action quickly: KS p. 83 … Husain b Abd al‑Rahman reported: I was with Sa'id b Jubair when he said: Who amongst you saw a star shooting last night? I said: It was I; then I said: I was in fact not (busy) in prayer, but was stung by a scorpion (and that is the reason why I was awake and had a glimpse of the shooting star) He said: Then what did you do? I said: I practiced charm. He said: What urged you to do this? I said: (I did this according to the implied suggestion) of the hadith which al‑Shu'ba narrated. He said: What did al‑Shu'ba narrate to you? I said: Buraida b Husaib al‑Aslami narrated to us: Tho charm is of no avail except in the case of the (evil influence) of an eye or the sting of a scorpion. He said: He who acted according to what he had heard (from the Holy Prophet) acted rightly, but Ibn Abbas narrated to us from the Apostle of Allah (may peace be upon him) that he said: There were brought before me the peoples and I saw an apostle and a small group (of his followers) along with him, another (apostle) and one or two persons (along with him) and (still another) apostle having no one with him. When a very large group was brought to me I conceived as if it were my Ummah. Then it was said to me: It is Moses and his people. You should look at the horizon, and I saw a very huge group. It was again said to me: "See the other side of the horizon, and there was (also) a very huge group. It was said to me: This is your Ummah, and amongst them there were‑seventy thousand persons who would be made to enter Paradise without rendering any account and without (suffering) any torment. He then stood up and went to his house. Then the people began to talk about the people who would be admitted to Paradise without rendering any account and without (suffering) any torment. Some of them said: They may be those who (have had the good fortune of living) in the company of the Messenger of Allah (may peace be upon him) and some of them said: They be those who were born in Islam and did not associate anything with Allah. Some people mentioned other things. Thereupon came forth the Messenger of Allah (may peace be upon him) before them and he said: What was that which you were talking about? They informed him. He said: They are those persons who neither practice charm, nor ask others to practice it, nor do they take omens, and repose their trust in their Lord. Upon this 'Ukkasha b. Mihsan stood up and said: Supplicate for me that He should make me one among them. Upon this he (Messenger of Allah) said: Thou are one among them. Then another man stood up and said: Supplicate before Allah that He should make me one among them. Upon this he said: 'Ukkasha has preceded you. Muslim 1:141-142, Chapter 91, Hadith #625
DISCUSSION:
1. What in your experience are the commonest causes of procrastination?
2. How can a person be actually busy while not being productive
3. Why do people feel comfortable with routine even if it is unproductive and inefficient
4. Why in your opinion many people tend to be reactive and not pro-active
YOUR NOTES:
WORKSHOP #12
MEETINGS
LEARNING OBJECTIVES:
· CHARACTERISTICS OF SUCCESSFUL MEETINGS
· CHARACTERISTICS OF TIME-WASTING MEETINGS
· DEALING WITH A TIME-WASTING MEETING
OUTLINES:
BACKGROUND READING
· Good reasons for calling meetings
· When not to call meetings
· Success of meetings
· Dealing with meetings that waste time
· Decisions at meetings
TEXT ANALYSIS
· Dua at leaving a group meeting
DISCUSSION
· Reasons for calling meetings
· Reasons for success of meetings
· Reasons for failure of meetings
BACKGROUND READING
INSTRUCTIONS: THE DISCUSSION LEADER OR THE MEMBERS (IN TURNS) WILL PRESENT THE MAIN POINTS IN THE BACKGROUND READING SECTIONS PRE-ASSIGNED THE PREVIOUS WEEK
Chapter overview: This chapter discusses successful and unsuccessful meetings and gives practcal hints on how to get the best out of a meeting
Good reasons for calling meetings
· Goal clarification
· Information
· Decision-making
· Introducing new ideas
· Conflict resolution
· Resolve implementation bottle-necks
When not to call meetings
· Availability of alternative to meeting
· Not enough time to prepare
· Key players not available
· Personal/sensitive matters
Success of meetings: Most of the group work is carried out at meetings. Success of meetings depends on: calling meetings when they are actually necessary, having a clear agenda, maintaining the meeting focus on the set agenda, and listening to others. Set specific objectives. Invite only those absolutely needed: those with knowledge and expertise, implementors of decisions, and those who will follow-up. Follow-up on invitations: verify that all participants will be available , remind them about dates and place. Choose meeting place with care. You should have a well structured agenda: introduction, purpose of meeting, and key issues for discussion. Stick to the agenda. Plan to control discussions: give background, plan to reach conclusions, guide meeting to a consensus, give every one a chance to speak, encourage quiet ones, control domineering types, summarize decisions and task assignments, assign follow-up tasks and set deadlines, end on a high note. Time management: start on time, end on time, and establish time limits for each agenda item. Follow-up, circulate minutes and action lists.
Meetings that waste time: Meetings are the commonest time-waster in organizations. It is more important to do something about problems than to talk about them. Meetings that waste your time have the following characteristics: no objective, no agenda, no time limits, and participants come late. You have several alternatives of dealing with such meetings. If you have a good excuse do not attend. Finish your priority work and be late. Arrive on time and leave early. Bring work to do during boring meeting sessions. Excuse yourself for 15-20 minutes to do priority work. Meetings that wreck meetings: Invite as many people as possible. Invite anyone . Cover as many topics as possible. Discuss important issues last. Spend most of the time on unimportant issues
Decisions at meetings: Decisions taken at group or team meetings must be binding. If they are not there is no purpose in holding the meeting. If the meeting is meeting in a role other than decision-making, it is fair to inform the participants of that.
TEXT ANALYSIS
INSTRUCTIONS: READ OUT EACH TEXT ALOUD TWO TIMES. MAKE SURE YOU UNDERSTAND THE MAIN POINTS RAISED. WRITE DOWN THE MAIN LESSON(S) YOU HAVE LEARNED FROM THE TEXT.
Dua at leaving a group meeting: "Hazrat Abu Burdah reported that when his holiness intended to stand up ( to go ) from a majlis, he used to say at the end: Subhank allahum wa bihamdik ashahdo an la illah ila ant astghfrk wa toub ilaik. So a man said: O Messenger of Allah! You make a statement which you did not utter formerly. His holiness said: I say it for the atonment of that thing which happens in the majlis" Hayat 3:313
DISCUSSION:
1. What is the most common reason for calling meetings in your organisation
2. Describe meetings in your experience that were successful and the reasons for the success
3. Describe meetings in your experience that failed and the reasons for the failure
YOUR NOTES:
FOOT-NOTES:
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